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Located in Denver, Chad Davis has been writing about technology for more than 10 years.

He is a technical writer for information technology and product development.

New appointments you add to your calendar in the Outlook client are automatically updated and synchronized with your organization's exchange server. Click the "Update Folder" button in the Send & Receive group of the Send/Receive ribbon.

Your exchange calendar will be updated, and a progress bar indicates the status after "Send/Receive" in the Outlook status bar.

This works perfectly if an individual generates a calendar request in the resource calendar.

However, if they invite the Room Resource to an existing meeting request / appointment in their own calendar - I receive an email explicitly stating that "this in-policy resource request was forwarded to you for your approval" but the "Accept" and "Reject" buttons are not shown, only the "No Response Required".

The shorter the refresh rate, the more up-to-date your calendar will be.

Alternatively, you can set the date and then check the box next to "All Day Event" to change the appointment into an all-day event. Click the "Show As" drop-down menu in the Options group of the Appointment ribbon, and then select how your time will be marked on your calendar.

This setting indicates to others viewing your calendar when you are free or busy for new meeting requests.

This will allow those users to primarily view the updates in "real-time"...

Accessing your calendar to view upcoming events is a crucial part of managing your time effectively.

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